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Receptionist/Administrator (two posts)

Visibility Scotland is recruiting a full-time (35 hours per week) Receptionist/Administrator and a part-time (17.5 hrs per week) Receptionist/Administrator. Both roles are based in our head office at 2 Queen’s Crescent, Glasgow. The roles are offered on a fixed term basis until 31 December 2024.


We are looking for someone with a background in administration who is confident in being the first point of contact for the organisation. The Receptionist/Administrator will manage incoming phone calls and will welcome service users and visitors to the building. Therefore, a confident, friendly and engaging nature is a must.


The Receptionist/Administrator will provide a support function to the wider Visibility Scotland team. This will include sending letters and accessible correspondence, arranging appointments, updating calendars and rotas, booking venues and organising catering.


The successful candidate will have experience in using the Microsoft Office suite of applications. Previous database or CRM experience is essential, as the Receptionist/Administrator will both enter and extract information from our CiviCRM system.


Setting up rooms for meetings, including tables, and ensuring they are properly equipped in terms of equipment and catering is a key element of the role. The Receptionist/Administrator will take a lead in planning ahead for room bookings, ensuring that everything is in place prior to the meeting.


There is also a role in assisting the Head of Finance with carrying out H&S procedures e.g. fire alarm checks. The Receptionist/Administrator will be expected to record the findings of the checks on a regular basis.


This is an exciting opportunity to join a motivated and ambitious organisation. We are a small, friendly team and we are looking for people with a positive attitude and team spirit.


To apply, please complete the attached application form and equality monitoring form and return to or post to Visibility Scotland, 2 Queen’s Crescent, Glasgow G4 9BW .  CVs will not be accepted.

The application closing date is Tuesday 9 May at 10am.

Interviews are scheduled for Monday 15 May 2023.

Job description and other forms will open in a new browser window. 

Receptionist and Administrator Job Description

Equal Opportunities Form

Visibility Scotland application form

Visibility Scotland Privacy Notice

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Written by: Paul Hanlon

Posted on the: April 18, 2023
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